Summary: Microsoft Outlook is an email service provider that enables users to receive, view, forward, and organize emails. For official use, this email platform is rather popular since it lets users view and reply to emails when offline. The emails are delivered automatically after one returns online. Outlook also makes organizing and email de cluttering simple. On the other hand, a PST file too big can lead to problems influencing performance. Under these circumstances, it is advised to break apart the PST file into smaller files. We shall go over the techniques utilized to divide Outlook PST files in this blog. I am going to share the best guides to split Outlook PST files into smaller files.. Let us now, however, consider some of the reasons splitting PST files is required before then.
Why ought we to split the Outlook PST file?
- Let me explain why we should separate Outlook PST files before we go over the techniques.
- Big PST files slow down Outlook. Smaller files let it run faster.
- Less likely to get corrupted are smaller files. One-half break, so the rest stays safe.
- Small files backing up quickly is easy. They are easy to control and do not hog your storage.
- Smaller files are like pocket-sized data that move easily. Perfect for either sharing or switching to a new computer.
- Some systems have size restrictions. Large files could lead to issues. Small files help to maintain smoothness.
- Maintain organization. Divided for crisp data by years or groups. Perhaps one for personal life and one for business.
- We shall learn how to divide Outlook PST files down into smaller, more reasonable chunks.
Procedure 1: Import/export procedure steps for PST file split
This part will teach us how to manually split a PST file via the Import/Export technique. Use the following procedures:
- Open Outlook on your PC.
- Choose the “File” tab.
- Under File Tab, choose “Account Settings.”
- Click “Add,” under the “Data Files” part of the Account Settings box.
- Give your fresh PST file a name.
- Click “OK,” after selecting “Outlook data file.”
- Visit “File,” then choose “Open & Export,” and “Import/Export.”
- Click “Next” following “Export to a file” in the Import and Export Wizard.
- Select the directories you wish to export and review the “Include subfolders” box.
- To keep on, click “Next.”
- Choose where you wish to save the exported file.
- To end the process, click “Finish.”
- Here we applied the import/export approach. This will help you to divide PST into smaller files. Should you find this approach time-consuming, consider the hand approach below.
Method 2: Archive Based Steps to Split the PST File
- Let’s study the steps in the archiving technique. Here we shall examine the methodical procedure of file splitting used with the archive technique.
- Click the “File” tab and move to open Microsoft Outlook.
- After clicking “Options,” choose “Advanced.”
- Click “Auto Archive Settings,” under “Auto Archive.”
- Click “Browse,” select the folder you wish to archive, and define the archiving frequency and date, then.
- Verify your choices then click “OK” to finish the archiving procedure.
- You should have known about the two manual techniques and their thorough stages for dividing PST files into smaller ones by now. You have to choose which
- The approach you would want to apply. Before using these approaches, though, they have to understand their constraints. Let us examine the disadvantages of hand-based PST file-splitting techniques.
The limits of hand techniques
One should be mindful of the drawbacks of applying hand techniques. You should be aware of some certain drawbacks.
- By hand, you run the risk of inadvertently deleting or damaging your emails or other data.
- Manual split of big PST files takes a lot of time and effort, particularly if you have many of them.
- When you have several PST files, it becomes challenging since manual approaches cannot effectively automate the process.
- Manual PST file splitting using Outlook’s capabilities or other tools can be perplexing.
- Some techniques cannot manage very large PST files.
- Not all techniques apply to every Outlook or other email program version, as well as with password-protected files.
- Doing so incorrectly could destroy your PST file or cause data loss.
- Although you probably know a lot about manual techniques, is there a simpler approach to dividing huge PST files into smaller ones? Indeed, you can apply a
Procedure 3 is the technical solution to split the PST file.
As the best third-party software, I want to recommend the MailVita Split PST Tool for Mac, which lets users separate vast PST files into smaller PST files. By size, date, sender, folder, or email ID, PST files can be divided using this strong and dependable utility. Along with all versions of Microsoft Outlook, including Outlook 2021, this split PST is compatible with Large PST files and can be split into smaller PST files with this strong and consistent utility. It has a range of splitting choices to satisfy the needs of various users and is safe and easy to operate. This software can support the bulk process without a single error. Users can install this software on any version of Mac and Windows OS without a single restriction. This software is a user-friendly solution with a simple graphic user interface so that it provides the best guides to split Outlook PST files into smaller files. You should install and try a free demo of this software for splitting a large Outlook PST file into smaller parts.
Steps to follow to Split Outlook PST files into smaller files
- You have to install and start the MailVita Split PST first.
- Click the “Add Files or Folder” button following that to choose the PST file(s) you wish to split.
- Once you have selected the PST file(s), click the “Split” button to start the splitting procedure after choosing the splitting criteria per your needs.
In essence, the conclusion
First, we define Outlook’s essence in general. We then spoke about the reasons why splitting Outlook PST files is essential. Here I have discussed the limits of the manual PST file-splitting technique. Aso learned how to divide PST files using expert tools without Outlook. This blog has guided you to better understand the best guides to splitting Outlook PST files into smaller files and finally fixing any problems you could come across.