Zoho Mail is a popular email service that provides organizations and individuals with dependable and feature-rich email management. However, for different reasons, such as connectivity with other Microsoft services or personal choice, some users may prefer to use Outlook as their primary email client. You can effortlessly integrate your Zoho Mail account into Outlook to handle all of your emails in one location. This blog will walk you through the process of adding emails from Zoho Mail to Outlook.
Before we begin, please make sure you have the following items:
- A Zoho Mail account with the appropriate email address and password.
- You must have Microsoft Outlook installed on your device
- Consistent internet connection.
Enable IMAP in Zoho Mail:
To use Outlook to access your Zoho Mail account, you must first enable IMAP (Internet Message Access Protocol) in Zoho Mail. IMAP synchronizes emails between the server and your email client, ensuring that any changes you make are mirrored on all devices.
- Go to https://www.zoho.com/mail/ and sign in to your Zoho Mail account.
- Select Settings from the top-right corner.
- Navigate to the Mail Settings section and select Mail Accounts.
- Select the email account you want to use with Outlook.
- Select the “IMAP Access” tab.
- Toggle the switch to enable IMAP. Save your changes.
Set up Zoho Mail in Outlook:
Now that IMAP is enable, you can add your Zoho Mail account to Outlook:
- Open Microsoft Outlook on your computer.
- Go to the File menu and Choose “Add Account.”
Manual Configuration of Zoho Mail in Outlook:
The outlook may attempt to configure your Zoho Mail account automatically. If it fails, you can manually set up the account by following these steps:
- Choose “Manual setup or additional server types” & then press Next.
- Choose “POP or IMAP” and then click Next.
- Enter the necessary information:
- Your Name: Type your name exactly as you want it to appear in incoming emails.
- Email Address: Your full Zoho Mail email address (for example, [email protected]).
- Account Type: Select IMAP
- Mail server for incoming messages: imap.zoho.com
- SMTP (Outgoing Mail Server): smtp.zoho.com
- User Name: This is your full Zoho Mail email address.
- Password: Enter the password for your Zoho Mail account.
- Select the “More Settings” option.
- Select the “Outgoing Server” tab and select the box labeled “My outgoing server (SMTP) requires authentication.” Also, check the box next to “Use the same settings as my incoming mail server.”
- Select the “Advanced” tab.
- Select SSL/TLS as the encrypted connection for the incoming server (IMAP).
- Use port 587 for the outgoing server (SMTP) and TLS as the encrypted connection.
- Press the “OK” button to save the changes and return to the previous window.
- Select “Next.” Outlook will put the account settings to the test.
- If the test is successful, click “Close” and then “Finish” to finish the configuration.
Using Third-Party Tools:
To add emails from Zoho Mail to Outlook, you can use a third-party tool called “Fixvare EML to PST Converter.” Here’s a step-by-step guide on how to do it:
- On your computer, download and install the Fixvare EML to PST Converter software.
- Launch the software and select the “Add File” or “Add Folder” option to import the Zoho Mail EML files. Individual files or a folder containing numerous EML files can be chosen.
- After you’ve chosen your files, click the “Convert” or “Export” button to begin the conversion process. The software will convert the EML files to PST format, which is Outlook-compatible.
- When the conversion is finished, launch Microsoft Outlook on your computer.
- Navigate to the “File” tab in Outlook and pick “Open & Export” or “Open” (depending on your Outlook version).
- From the options, select “Open Outlook Data File” and navigate to the directory where the converted PST file is kept.
- Select the PST file and press the “OK” button to access it in Outlook. Your converted Zoho Mail emails are now available in your Outlook account.
You may smoothly combine your Zoho Mail account with Microsoft Outlook by following the step-by-step process explain in this blog. This gives you access to and administration of your Zoho emails with other Outlook functions, giving you a unified email management experience. You may quickly add emails from Zoho Mail to Outlook using third-party software. Add Zoho Mail to Outlook is a simple process that improves productivity and efficiency, whether you prefer Outlook for its extensive features or simply wish to consolidate your email accounts.
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