Summary/Intro: Converting EML (Email Message) files to MS Outlook is a common need, especially when transitioning between email clients or managing email archives. This practical guide provides step-by-step instructions for users to seamlessly import EML files into MS Outlook.

Reasons to Export EML Files to Outlook

  • Switching Clients: Moving from an email client that uses the EML format to MS Outlook
  • Unified Email Management:
  • Centralized Platform: Consolidating emails from multiple sources into MS Outlook for unified email management.

Manual Method to Convert EML Files to Outlook

Note: This method assumes you have MS Outlook installed on your computer.

  • Open MS Outlook: Launch Microsoft Outlook on your computer.
  • Enable Import/Export: Go to “File” > “Open & Export” > “Import/Export.”
  • Choose Import from Another Program or File: Select “Import from another program or file” and click “Next.”
  • Select File Type (EML): Choose “Outlook Data File (.pst)” as the file type and click “Next.”
  • Browse for EML Files: Click “Browse” to locate and select your EML files.
  • Set Import Options: Choose the manner in which you need to address duplicates and click on “Next.”
  • Choose Outlook Folder: Select the Outlook folder in which you want to import the EML data and click on “Next.”
  • Finish: Click “Finish” to initiate the import.

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What Drawbacks End Resulting From Manually Converting EML Files to PST?

  • Complexity for Multiple Files: Manually importing some EML documents might be honest, but for clients with a large number of emails, the guide manner can emerge as time-consuming and tedious.
  • Potential for Human Error: The guide technique consists of multiple steps, and there can be an opportunity for human errors for the duration of the technique, including deciding on the incorrect options, deciding on the wrong folders, or overlooking certain settings.
  • Limited Advanced Options: The manual technique inside MS Outlook can also lack advanced options or settings that might be available in third-party celebration equipment. Users may also additionally have limited control over certain elements of the conversion method.
  • No Preview Functionality: MS Outlook’s native import characteristic does not commonly provide a preview of the emails earlier than the actual import. This lack of preview capability can be a disadvantage since customers need to verify the content material before finalizing the import.

A Professional Method to Migrate EML Emails to Outlook

For an extra-green method, bear in mind the use of a third-party celebration device like “DataVare EML to Outlook PST Converter Software

Download and install the software.

  • Visit the professional internet site of the selected device.
  • Download and install the EML to PST converter for your laptop.
    • Launch the software. Open the hooked-up software application.
    • Add EML File(s): Click “Add File” or a similar option to import your EML report(s).
    • Preview Emails: Some equipment allows you to preview the emails before conversion. Use this feature if it is to be had.
    • Select Output Format (PST): Choose PST due to the fact that it is the output format for MS Outlook.
    • Set Destination: Specify where you want to keep the transformed PST document.
    • Convert: Click “Convert” to start the conversion approach.
    • Verify and Import to MS Outlook: Once the conversion is complete, open MS Outlook and use the “Import/Export” function to import the PST document.

Benefits of the Skilled Approach

  • Time Savings: The efficiency and automation provided by expert gear translate into time-saving economic and financial savings for customers. This is especially precious in professional settings in which time is an important element.
  • Data Integrity: Reliable conversion tools are designed to maintain the integrity of records sooner or later in the conversion system. They restrict the threat of statistical loss or corruption, making sure that the content material of the EML documents is accurately transferred to the PST format.
  • Batch Processing: Professional gear typically helps with batch processing, allowing clients to convert more than one EML file to PST concurrently. This is a huge time-saver for those handling a massive quantity of emails.
  • User-Friendly Interface: Most expert tools have person-friendly interfaces that make the conversion process intuitive and straightforward. This is specifically useful for customers who may not be technically inclined.


Whether using the guide method inside MS Outlook or a third-party device, following those steps will allow a smooth conversion from EML to MS Outlook. Professional equipment regularly provides extra capabilities and a more streamlined way, making it a favored choice for masses of users. Always make sure you are using expert software and back up your information before proceeding with any conversion.

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